Privacy Policy

Last Updated: February 28, 2026

The Hindusthan Scouts and Guides Association (HSGA), Telangana State ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information in compliance with the **Digital Personal Data Protection Act (DPDPA), 2023** and other applicable Indian laws.

1. Information We Collect

• Personal Identification: Name, date of birth, gender, and photograph (for IDs and registration).
• Contact Details: Email address, phone number, and residential address.
• Educational Information: Institution name, grade/class, and school/college ID for student admissions.
• Trainer/Volunteer Data: Professional certifications, experience, and background checks.
• Usage Data: IP address, browser type, and interaction with our digital portal.

2. Purpose of Collection

We collect your data solely for "Lawful Purposes" related to scouting activities, including:

• Processing student admissions and institutional registrations.
• Issuing official ID cards and certifications.
• Managing trainer profiles and regional activities.
• Communicating updates, events, and circulars.
• Complying with statutory requirements of the association.

3. Consent

By using our portal or submitting forms, you provide informed and unconditional consent for the processing of your data for the purposes mentioned above. You have the right to withdraw your consent at any time by contacting our Grievance Officer, though this may affect your ability to participate in certain programs.

4. Data Security

We implement robust technical and organizational measures to prevent unauthorized access, alteration, or data breaches. Your data is stored on secure servers and is only accessible by authorized personnel of HSGA Telangana.

5. Data Sharing & Third Parties

We do not sell your personal data. We may share information with government authorities if required by law or with our technical partners (e.g., Redlix Systems) solely for maintaining the digital infrastructure under strict confidentiality agreements.

6. Your Rights (DPDPA 2023)

• Right to Access: Request a summary of the data we hold about you.
• Right to Correction: Update inaccurate or incomplete information.
• Right to Erasure: Request deletion of data once it is no longer necessary for its original purpose.
• Grievance Redressal: File a complaint regarding data processing.